Finance Assistant

We are outstanding, you can be too.

We are looking for an organised and detail-focused Finance Assistant to join our team. You will provide support across the whole Finance team, maintaining accurate financial records, assisting with procurement activities and contributing to effective budget control and financial reporting.

This is a varied role requiring excellent attention to detail, confident communication skills and the ability to manage competing priorities in a busy working environment.

What you will be doing:

• Processing purchase and sales invoices.
• Liaising with suppliers to place orders, confirm deliveries and resolve queries.
• Completing BACS payments through the finance system and uploading payment files to the bank.
• Carrying out weekly credit card reconciliations and supporting month-end financial tasks.
• Maintaining purchasing records, the contracts register, and the preferred suppliers list.
• Monitoring the procurement helpdesk, managing multiple email accounts and processing orders.
• Completing petty cash payments and reconciling cash receipts, tills and expenses.
• Maintaining student finance records and assisting with college banking activities.
• Assisting with stock management, distribution and stocktaking, including the manual handling of stock.

We are looking for someone who has:

• Maths and English at Functional Skills Level 2 or GCSE Grade C, or equivalent.
• Experience of working in a busy office or similarly fast-paced environment.
• Strong knowledge of Excel and Outlook.
• Excellent attention to detail, particularly when entering and checking data.
• Good communication, organisation and time-management skills.
• A systematic approach to work and proven problem-solving ability.
• Experience of working effectively with a range of stakeholders.
• The ability to maintain confidentiality and work in line with data protection regulations.

You can see more about what we do at Portland Charity by looking at the Who We Are and Choose Your Future pages on our website https://www.portland.ac.uk/

We will be required to carry out an enhanced without child and adult barred lists checks for this role.

*Please note that we will not accept any applications submitted after the campaign has been closed. We may close campaigns early if we have a high volume of applications.

*Please note that all active jobs will be listed on our website.

Working at Portland Charity

At Portland Charity, our learners, citizens and staff are at the heart of what we do. We are passionate about our vision that all people with disabilities will have a lifetime of opportunity, and you could help us to achieve that. Our priority for staff is to create an outstanding place to work where the rewards of a job well done can be seen in the faces of our learners and citizens.

There are lots of great benefits to working at Portland Charity

• A rewarding career and working towards positive outcomes for our learners and citizens
• Enhanced holidays of 33 days per year when you join us (pro rata) and you are able to buy up to 10 additional days of holiday
• You are eligible for a Blue Light Card with access to lots of great discounts
• Free and confidential access to an Employee Assistance Programme
• Free parking on site and access to a subsidised canteen with a variety of meal options (main campus only)
• Everyone has an opportunity to develop their knowledge and skills on the job through training, mentoring and qualifications.
• Free life assurance – your family will benefit from a payment of 4x your annual salary if the unthinkable should happen

We are committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections the community.

Qualifications needed

Essential

Maths and English – Level 2 or GCSE Grade C/Level 4

Desirable

Relevant finance qualification

Working Hours

Monday – Friday: 8:15am – 4:15pm

Applying to work at Portland Charity

There are some other important things you need to know before you apply to work with us at Portland Charity.

Portland Charity is committed to safeguarding and promoting the welfare of its learners, citizens, customers, volunteers and staff. We expect all our staff to be aware of their responsibilities to protect learners, citizens, customers, volunteers and staff from abuse or harm and to promote Fundamental British Values.

It is an offence to apply for this role if you are included in the child and or adult barred list. This role does not involve regulated activity.

Successful applicants will be required to undertake an enhanced Disclosure and Barring Service (DBS) check, a social media check, and to provide proof of their right to work in the UK.

Please note – We need you to complete an application form to fulfil our Safer Recruitment responsibilities, but you can submit a CV, and we will consider it alongside your application form.

In order to apply for this role, you will need to apply using our online recruitment portal, Sam People Recruit.

Please click on the “apply” button, and this will take you to the link to access the platform.

If you have any questions or need some help when completing your application, you can contact work@portland.ac.uk or call the recruitment team on 01623 499111, extension 428 or 205, and we will be happy to help.

Many of our staff have a disability, and we’re proud to hold Disability Confident and Mindful Employer status which recognises our positive approach to physical and mental health and wellbeing at work. If you would like to speak with us before completing an application, you can contact our recruitment team on 01623 499 111 or via email at work@portland.ac.uk who will be happy to support you with your application or answer any questions.

https://www.mindfulemployer.dpt.nhs.uk/

https://disabilityconfident.campaign.gov.uk/

Below are links to all the documents you will need, including the online application form.